This page is designed to be launched dynamically from special links within the form and its order might not follow what you are experiencing as you fill out the form. To find a specific section, use CTRL+F (Win/Linux) or COMMAND+F (Mac) and search for the specific question or section you are looking for.

This section helps IT to identify any requests that you might have already started with IT or UM Procurement.

Have you already started working with S&T IT or UM Procurement - A yes or no question that triggers more questions if yes.

Please provide your IT request number - Your IT request number if already filed.

Examples:

• 1234567
• 1111870

Please provide your UM Procurement requisition number - Your requisition number as assigned by FSPRD.

Examples:

• REQ0000123456

This section helps to identify the product and vendor or manufacturer.

Vendor Name - This will be the legal name of the product vendor. It will be who makes the product rather than is selling the product.

Examples:

• Apple Inc. (Apple)
• Google, LLC. (Google)
• The MathWorks, Inc. (MathWorks)

Product Name - This will be the official name of the product.

Examples:

• iPhone 16 Pro
• Instron 8801 Servohydraulic Testing System
• MATLAB

Product Description - This will be a brief description as provided by the product vendor.

Examples:

• "MATLAB is a programming and numeric computing platform used by millions of engineers and scientists to analyze data, develop algorithms, and create models."
• "LabVIEW is a graphical programming environment that provides unique productivity accelerators for test system development, such as an intuitive approach to programming, connectivity to any instrument, and fully integrated user interfaces. "

Use Case - This will be how you intend to use the product, but at a general level that anyone can understand without having your background in your subject matter.

Examples:

• "By using MATLAB, I can simulate the behavior of mechanical components under various loads and environmental conditions. This allows me to optimize my designs and predict potential issues before conducting physical tests, ultimately saving time and resources in my research."
• "With the Rohde & Schwarz FPL1000 Spectrum Analyzer, I can accurately measure and analyze the frequency spectrum of various signals in my experiments. This tool allows me to detect and troubleshoot electromagnetic interference, ensuring the integrity and reliability of my research data."

Web Link to the Product Website - This is a link to a website that contains more information about the product.

Examples:

• https://www.ni.com/en/shop/labview.html
• https://www.hitrontech.com/products/cable-modem-gateways/coda-5519e-cable-modems/

Web Link to the Vendor Website - This is a link to a website that contains more information about who makes the product.

Examples:

• https://www.microsoft.com/
• https://www.hirox-usa.com/

This section is only required if you have been working with a sales or technical representative from the vendor. IT asks for this information so that they can contact the vendor directly for additional information if it is needed.

Vendor Contact Name - The name of the sales or technical representative from the vendor.

Examples:

• John Smith
• Jane Doe

Vendor Contact Email - The email address of the sales or technical representative from the vendor.

Examples:

• john.smith@fakecompany.com
• jane.doe@anotherfakecompany.com

Vendor Contact Phone - This is the phone number for the sales or technical representative from the vendor, if available.

Examples:

• 555-555-5555

This section allows you to provide contact information for someone other than yourself who will be responsible for maintaining or operating this product. This is especially important if department administration is submitting this request on behalf of someone in their department.

Department Subject Matter Expert Name - The name of the individual within your department.

Examples:

• John Smith
• Jane Doe

Department Subject Matter Expert Email - The email address of the individual within your department.

Examples:

• john.smith@mst.edu
• jane.doe@mst.edu

Department Subject Matter Expert Phone - This is the campus phone number for the individual within your department, if available.

Examples:

• 573-341-4357

This section allows you to identify if there is a deadline for the purchase and/or implementation of this product.

Do you have a strict deadline? - A yes/no question. It triggers more questions if 'Yes'.

Date of Deadline - The date that the product needs to be purchased and/or implemented by.

Examples:

• 12/15/2024

Please explain why it needs to be purchased/implemented by that date. - A brief explanation for why that date is strict.

Examples:

• "The December 15th deadline is crucial because the vendor’s discount expires on this date, offering significant cost savings. Meeting this deadline ensures financial efficiency."
• "The December 15th deadline is essential because it allows me to integrate the product into my curriculum for the upcoming semester. This timing ensures I have adequate preparation time to develop lesson plans and training materials."
• "The December 15th deadline is critical because it aligns with the state’s special appropriation requirements, which mandate that funds be utilized by December 22nd. Setting our internal deadline a week earlier allows sufficient time for the purchasing process, ensuring we meet the state’s deadline without any last-minute issues."
• "The December 15th deadline is crucial because our grant requires all project milestones to be completed by December 31st. Setting our internal deadline two weeks earlier allows us to finalize the purchase and ensure the equipment is fully operational in time. This buffer period is essential to address any potential issues and meet the grant’s strict completion requirements. Adhering to this deadline is vital to avoid jeopardizing our funding and to ensure the successful completion of our research project."

Is this a New Acquisition or Renewal? - The type of acquisition you are making.

• New - You are obtaining this product for the first time.
• Renewal - You have been using this product but need to renew its licensing or other agreement.
• Existing - You previously purchased this item, but it was not previously put through a compliance review.

Is there a Cost associated with this product or service? - If the product is free or not.

• Yes - There will be a monetary transaction to acquire or renew this product. - Triggers more questions.
• No - There is no monetary transaction to acquire this product. It is free.

Cost of Purchase - How much this product costs. Attempt to put the annual amount if it is known and not a one-time purchase.

Examples:

• 1,521,243.34
• 45.00

Frequency of Purchase - How often will this amount be charged. Attempt to put the annual amount if it is known and not a one-time purchase.

• One-time - There will only be one monetary transaction to use this product.
• Daily - There is a daily bill.
• Weekly - There is a weekly bill.
• Monthly - There is a monthly bill.
• Annually - There is an annual bill.
• Other - Enter any other billing frequency that might occur.

Which best describes your intended use for this product or service? - The primary classification of your use of the product.

• Partnered Research
  • When a trade secret of a sponsor is involved.
  • When results are not published but are handed over to the sponsor.
  • When a product or patent is developed for a sponsor.
  • Consultations and collaborations with industry.
• Academic Research
  • Students performing non-commercial research to complete coursework.
  • Faculty performing non-commercial research where the results are published.
  • Use by student teams for co-curricular activities, programs, and learning experiences.
• Teaching
  • Teaching and learning activities conducted by the University.
• University Operations
  • Non-research, non-teaching uses related to the function of one’s job to conduct University business or for general access services for students, staff, and/or faculty.

You will only see this section if you indicate that you are using the product for a form of research.

Is this product required or provided by the sponsor of your research? - If you are required to use this product.

• Yes - You must use this product to perform your research as specified by your sponsor. - Triggers more questions.
• No - You are not required to use this product as specified by your sponsor.

Please briefly explain - Explain why this product is required. Do not disclose the name of the sponsor if the research is related to National Security Interests.

Examples:

• "As part of our research project funded by the National Science Foundation, we are required to use the ABC Data Analysis Software. This software is essential for processing and analyzing large datasets with precision and efficiency. Compliance with this requirement will not only support our current research objectives but also align with the sponsor’s standards for data integrity and methodological rigor."
• "We are required to use the DEF Statistical Analysis Tool by our research sponsor to comply with the terms of our grant."

You will only see this section if you indicated that the product would be used for teaching purposes.

Will students be required to sign-up for an account to use this software or service? - If students will be required to create an account independent of their UM System account to use this product.

• Yes - Students will be required to create an account independent of their UM System account.
• It will integrate with Canvas - The product will pull all information from Canvas and students will not need to maintain an account independent of their UM System account.
• No - Students will be required to create an account independent of their UM System account. - Triggers more questions.

Will students be able to use an email other than their university email for anonymity, should the choose? - To comply with FERPA, can students choose to hide their personal information by using a non-identifiable email address?

• Yes - Students can opt to maintain anonymity by using a non-University or non-identifiable email address.
• No - Students must use their university email address.

Will students be able to opt-out of providing personally identifiable information? - To comply with FERPA, can students choose to opt-out of providing their name, contact info, or location?

• Yes - Students can opt-out of providing PII.
• No - Students cannot opt-out of providing PII.

Will students be required to make a purchase to use this product or service? - To comply with university policies, are the students required to make a purchase to receive credit for their coursework?

• Yes - Students will need to make a purchase to gain access for course credit.
• No - Students will not need to make a purchase to gain access for course credit.

You will only see this section if you indicated that this product was going to be used for university operations.

Is this product required or provided by the UM System for inter-campus collaboration? - Does the UM System require or provide this product?

• Yes - UM System provides or requires this product for unified inter-campus collaboration. - You will be asked to explain.
• No - UM System does not require this product.

Is this product required for collaboration with other standardized higher education services outside of the UM System? - Are you required to use this product to provide data to a government agency or to get information from a centralized data pool for higher education?

• Yes - This product is required to interact with a third-party that the University is required to interact with. - You will be asked to explain.
• No - This product is not required for interaction with required third parties.

Please briefly explain - Explain why the product is required.

Examples:

• "As part of our collaborative efforts with other campuses and central offices, we are required to use the GHI Collaboration Software. This software is mandated to ensure seamless communication and data sharing across all involved entities, adhering to the standards set by our institution."
• "Due to federal regulations governing student financial aid, we are required to use the JKL Financial Aid Management Software. This software ensures compliance with government standards and facilitates accurate and efficient processing of financial aid applications."

Type of Purchase - What general classification best fits your product?

• Software or Service Only - The product is a software application or service either installable on a computer or access through a web browser on a locally or vendor hosted server.
• Hardware Only - The product is only a hardware product, such as a drone or non-standard computer system.
• Hardware or Instrumentation with Software - The product is both hardware and/or instrumentation and has software products that accompany it.

You will only see this section if you indicate that software is present in your product.

Type of Software Purchase - What best classifies the type of software or service the product is?

• Vendor Hosted - The vendor hosts the application, and it is accessed via a web browser.
• Locally Hosted- The university hosts the application, and it is access via a web browser.
• Desktop Software with Vendor Hosting - You install a client on a computer, and it communicates with a server hosted by the vendor.
• Desktop Software with Local Hosting - You install a client on a computer, and it communicates with a server hosted by the university.
• Desktop Software - The software runs entirely on a computer.

You will only see this section if you indicate the product utilizes vendor or local hosting.

Does the solution support Open ID Connect (OIDC) or Security Assertion Markup Language (SAML) 2.0? - Can we use our UM SSOs?

• Yes - The product supports OIDC and/or SAML 2.0.
• No - The product does not support OIDC and/or SAML 2.0.

Has the vendor or manufacturer supplied a recent HECVAT? - HECVATs are required for security evaluation. To be recent, it needs to be completed within the last calendar year. More information about HECVAT can be found on our {page} page.

• Yes - The vendor has supplied a recent HECVAT. - You will be asked to upload it.
• No - The vendor has not supplied a HECVAT.

Has the vendor or manufacturer supplied a recent SOC2 Type 2? - SOC2 Type 2s are required for security evaluation. The be recent, it needs to be completed within the last calendar year. More information about SOC2 Type 2 can be found on our {page} page.

• Yes - The vendor has supplied a recent SOC2 Type 2. - You will be asked to upload it.
• No - The vendor has not supplied a SOC2 Type 2.

Do you have a Data Flow Model that can be provided to explain how data moves from system to system or person to person? - A description or diagram of how data moves between services at the servers and the user and any other systems that might be involved. More information about data flow models can be found on our {page} page.

• Yes - I can provide a data flow model that explains how data moves from system to system or person to person. - You will be asked to upload it.
• No - I cannot provide a data flow model.

You will only see this section if you indicated that your product is a vendor or locally hosted solution.

Will this product need to integrate with existing systems at S&T or UM System? - Does it need to use data from or provide data to systems in use at S&T or UM System?

• Yes - Data will be used or sent to systems currently in use at S&T or UM System. - You will be asked which systems.
• No - Data will not be used or sent to existing systems.

Please list the required systems and why - Which systems and what data. Exact names are not required. As long as it's clear what type of system it is and what data you will need to synchronize. 

Examples:

• "Student Information System - to synchronize student status and standing with this LMN Student Data System."
• "PeopleSoft HR - to synchronize personnel information with this LMN Benefits Data System."

Will you require any technical implementation from IT? - Do you need IT's assistance in providing data files, web domain integrations, etc.

• Yes - IT's assistance is needed to implement this product.
• No - IT's assistance will not be needed.

Will you require any technical support from IT to maintain or optimize the platform after implementation? - Do you need IT's assistance in maintaining the product after implementation.

• Yes - IT's assistance will be needed for maintenance and optimization.
• No - IT's assistance will not be needed.

You will only see this section if you indicate that your product runs entirely on a local computer system.

Can this software run with normal privileges? - Does it require elevated or administrator rights to run normally?

• Yes - This software can run without elevated or administrator rights.
• No - This software requires elevated or administrator rights.
• I'm not sure - Information regarding this has not been made obtainable.

Can this software run with a standard domain account? - Does it require a local account to run normally?

• Yes - This software can run with a domain level account.
• No - This software requires a local account to run.
• I'm not sure - Information regarding this has not been made obtainable.

You will only see this section if you indicated that your product contained software.

How is the software or service licensed? - How does the vendor bill for usage and access?

• Named-user licensing - The vendor bills for every individual user.
• Local license server - The vendor bills for a volume license and provides a license file to be installed on a license server.
• Vendor hosted license server - The vendor bills for a volume license and provides a server that validates licensing.
• Standalone license per installation - The vendor bills for each installation of the product on a computer.
• Open-Source Software - The product is open-sourced and is free to use within the terms of its assigned open-source license.
• "As Is" - There is no license agreement, rather a statement saying the product is provided "as is"
• I'm not sure - The licensing is not made clear.
• Other - List the type of licensing that the vendor uses.

Only use this section if you are submitting a hardware or instrumentation with software request.

If your purchase contains more than one individual software title, please list them - This is to capture all software titles present if you are submitting hardware or instrumentation with software. If this is only a single software product or hosted application, you can leave this blank.

You will only see this section if you indicated that software was in the product.

How many University affiliated users will use this product? - How many people at the University will use this product. It can be an approximation and does not need to be exact.

Examples:

• 100 - 250
• 1
• 25

How many non-University affiliated users will use this product? - How many people outside of the university will use this product. It can be an approximation and does not need to be exact.

Examples:

• 3000-5000
• 0
• 250

Who will be the Audience members, if any? - This is to identify anyone who will be expected to be able to access/view the product without authenticating. Check all that apply or add further clarification in the other option.

You will only see this section if you indicated that your product contained software.

Does this product utilize artificial intelligence? - Is AI used in any feature of this product?

• Yes - AI is used in this product. - You will be asked more questions.
• No - AI is not used in this product.

Please describe how AI is used in this product - How does the product utilize AI?

Examples:

• "SmartHome Assistant uses Artificial Intelligence. It understands voice commands, learns your preferences, manages your schedule, enhances home security, and helps save energy."
• "QuickSign uses AI to verify identities, detect anomalies, and provide smart suggestions for document management."
• "VisionAI can automatically detect and categorize objects, recognize faces, and analyze scenes in real-time."

You will only see this section if you indicated that your product contained software.

What data will be generated by the software or service? - What is the output after input and processing?

Examples:

• "The software will generate detailed analytical reports, including charts and graphs that summarize material performance metrics and trends. Additionally, it will output processed data, such as categorized material properties and statistical summaries, alongside the raw input data (e.g., stress-strain measurements, material compositions). Metadata, including timestamps and data sources, will be generated to ensure traceability. The software will also maintain error logs to aid in troubleshooting and refining our research processes."

What data will be processed by the software or service? - What data is input and process by the product?

Examples:

• "I will input various types of data into the software. This includes raw experimental data such as stress-strain measurements, material compositions, and environmental conditions during testing. I will also provide detailed descriptions of the materials being tested, including their chemical and physical properties. Additionally, I will input historical data from previous experiments for comparative analysis. Metadata, such as timestamps and researcher annotations, will be included to ensure comprehensive documentation and traceability."

What data will be stored in the software or service? - What will be retained within the product?

Examples:

• "The software will store various types of personnel information essential for managing our workforce. This includes personal details such as names, addresses, and contact information. It will also store employment data, including job titles, department assignments, and employment history. Additionally, the software will maintain records of performance evaluations, training certifications, and disciplinary actions. Metadata, such as timestamps and data sources, will be included to ensure comprehensive documentation and traceability. Error logs and debugging information will also be stored to facilitate troubleshooting and improve the system’s reliability. All this information will be securely stored in the cloud, ensuring easy access, collaboration, and backup."

How is the data stored? - What is the process as you understand it?

Examples:

• "All this information is encrypted and backed up regularly, ensuring that it is accessible only to authorized personnel. The cloud storage provided by StaffManager not only offers robust security but also allows for easy access and collaboration from different locations"
• "I save all my data to an external hard drive. This ensures that my research data is easily accessible. I am able to back up my data regularly."

What data will be transmitted to/from the software or service? - What gets sent between you and the software service?

Examples:

• "When uploading data, I send personal details such as names, addresses, and contact information, along with employment data like job titles, department assignments, and employment history. Performance evaluations, training certifications, and disciplinary records are also transmitted to the software."
• "The server sends back processed results, including updated analytical reports, predictive models, and any additional insights generated by the software."

How will the data be transmitted? - What mediums and methods are used?

Examples:

• "ResearchSync transmits data over a secure network connection. The medium for this transmission is the local network, utilizing a dedicated and encrypted connection. The method involves using HTTPS to ensure that all data transferred between the local client and the server is encrypted and secure."
• "StaffManager transmits data over a secure network connection. The medium for this transmission is the internet, utilizing encrypted connections to ensure data security. The method involves using HTTPS and SSL/TLS protocols."
• "I transfer data manually between systems. The process involves saving data from the dedicated instrument system onto the thumb drive. Once the data is saved, I physically move the thumb drive to a standard desktop computer. On the desktop, I then upload the data from the thumb drive for further analysis and storage."

Who will have access to the data? - List anyone or any party that will have access to the data.

Examples:

• "Access to the data will be restricted to authorized personnel only. This includes researchers directly involved in the project, who need the data for analysis and reporting."
• "Access to the data will be restricted to authorized personnel only. This includes HR staff and managers who need the data for personnel management and decision-making. IT administrators responsible for maintaining the system and ensuring data security will also have access. Additionally, the vendor will have access to relevant data for support purposes."

Will data be shared with any third parties? - Will anyone outside of the vendor or University have access to this data?

• "Yes, the third party responsible for processing official transcript orders will have access to the relevant student data. This will include information such as student names, academic records, and other necessary details required for generating transcripts."
• "The research sponsor will receive the completed research. This includes all final reports, analyses, and findings derived from the data. The sponsor will have access to the comprehensive results of the study, including detailed documentation and any relevant conclusions."

Will the data be related to a clinical encounter or strictly a research encounter? - Will HIPAA data be involved?

• Clinical Encounter - Data is clinical in nature and might contain HIPAA or other regulated information.
• Strictly Research Encounter - Data is not clinical in nature, but is research related.
• Not Clinical or Research - Data is neither clinical nor research in nature.

You will only see this section if you indicated that your product contained software.

Does the data used in this software or service contain Public Information? - Content meant for public viewing outside of the University.

• Yes - Data is meant for public viewing. - You will be asked to specify. 
• No - Data is not for public viewing.

Public Information Specifics - Check all that apply or use the 'Other' option if your data content is not listed.

Does the data used in this software or service contain Student Information? - Content related to students such as grades, coursework, or identifiable information.

• Yes - Data contains student information. - You will be asked to specify. 
• No - Data does not contain student information.

Student Information Specifics - Check all that apply or use the 'Other' option if your data content is not listed.

Does the data used in this software or service contain Personnel Information? - Content related to personnel such as SSNs, employee IDs, or identifiable information.

• Yes - Data contains personnel information. - You will be asked to specify. 
• No - Data does not contain personnel information.

Personnel Information Specifics - Check all that apply or use the 'Other' option if your data content is not listed.

Does the data used in this software or service contain Financial Information? - Content related to finances such as card numbers, bank account numbers, billing codes, etc.

• Yes - Data contains financial information. - You will be asked to specify. 
• No - Data does not contain financial information.

Financial Information Specifics - Check all that apply or use the 'Other' option if your data content is not listed.

Does the data used in this software or service contain Operational Information? - Content related to operations such as passwords, access codes, tax IDs, SSNs, biometric data, etc.

• Yes - Data contains operational information. - You will be asked to specify. 
• No - Data does not contain operational information.

Operational Information Specifics - Check all that apply or use the 'Other' option if your data content is not listed.

Does the data used in this software or service contain Health Information? - Content related to health such as medical imaging, medical diagnoses, or identifiable patient information.

• Yes - Data contains health information. - You will be asked to specify. 
• No - Data does not contain health information.

Health Information Specifics - Check all that apply or use the 'Other' option if your data content is not listed.

Does the data used in this software or service contain Research Information? - Content related to research such as unpublished research, protected research, animal research data, or identifiable research participant information.

• Yes - Data contains research information. - You will be asked to specify. 
• No - Data does not contain research information.

Research Information Specifics - Check all that apply or use the 'Other' option if your data content is not listed.

If you indicated that there is research participant information above, please describe how research participants will be recruited. - Describe your recruitment process.

Examples:

• "I plan to recruit participants for my study through a multi-faceted approach. Initially, I will distribute flyers and posters around the university campus and local community centers to attract a diverse pool of candidates. Additionally, I will utilize social media platforms and university mailing lists to reach a broader audience. To ensure a representative sample, I will also collaborate with various student organizations and community groups. Interested individuals will be invited to complete a brief online survey to determine their eligibility."

If you indicated that patient or research participant information would be de-identified, please describe the de-identification process. - Describe how you will remove identifiable information.

Examples:

• "To ensure the confidentiality and privacy of research participants, I will implement several de-identification techniques. First, I will assign unique identification codes to each participant, replacing any PII such as names, addresses, and contact details. This coding system will be stored separately from the data to prevent re-identification.

  Additionally, I will remove or obscure any indirect identifiers that could potentially be used to trace back to an individual, such as specific dates or locations. Aggregating data where possible will further reduce the risk of identification. For qualitative data, I will anonymize transcripts by removing any references to identifiable information."

If you indicated that research participant information would be used, provide your IRB approved project number. - Learn more on Missouri S&T's IRB website.

Miscellaneous Data Specifics - This is a final check to make sure everything is identified. Please note if your data is a National Security Interest or if it is Export Controlled. - Check all that apply if you haven't already checked them in previous questions. Use the other option if your data content hasn't yet been identified in previous questions.

You will only see this section if you indicated the product contained hardware or instrumentation.

Hardware/Instrumentation Type - What type of hardware is it?

• Non-Standard Computer System - Computer System is not a standard system offered for purchase by S&T IT.
• Instrumentation with Driver - Hardware is an instrument that has a driver only for control or interface with a computer. Data is handled by a separate product.
• Instrumentation with Dedicated Computer System - Hardware is an instrument that comes with a dedicated computer preconfigured to operate the instrument.
• Drone - Hardware is a multi-rotor device capable of flight.

You will only see this section if you indicated your product was instrumentation with a driver.

Can this driver run with normal user privileges? - Does the driver require administrator privileges for normal operation?

• Yes - This driver can run without administrator privileges.
• No - This driver requires administrator privileges for normal operation.
• I'm not sure - This information is not obtainable.

Can this driver run with a standard domain account? - Does the driver need to run on a local account for normal operation?

• Yes - This driver can run on a standard domain account.
• No - This driver requires a local account for normal operation.
• I'm not sure - This information is not obtainable.

Is there any information about the driver not already covered? - Do you have additional information that was not captured by the previous questions?

You will only see this section if you indicated that the product was a non-standard computer or if your instrumentation came with a preconfigured, dedicated computer system.

Is the computer a customer hardware build? - Is it built custom by the instrument manufacturer or application and not a standard computer purchasable from a computer manufacturer?

• Yes - The computer is custom and cannot be purchased from a major computer manufacturer.
• No - The computer is purchasable from a major computer manufacturer. - You will be asked to identify the make and model.

Who is the manufacturer? - Who makes the computer? Select the manufacturer from the list or use the 'Other' option to enter if missing.

What is the Model? - What specific model is the computer?

You will only see this section if you indicated that the product is a non-standard computer system or that instrumentation came with a preconfigured, dedicated computer system.

What operating system will this computer run? - Select the appropriate answer or use 'Other' if the specific OS is not listed. If Windows 10, there will be additional questions.

Does the vendor have an upgrade plan for Windows 10? - Because Windows 10 is due for end-of-life, does the vendor plan to upgrade the OS?

• Yes - The vendor has a clear upgrade plan for Windows 10. - You will be asked to specify.
• No - The vendor has no clear upgrade plan.

What is the vendor's upgrade plan for Windows 10? - How will the vendor remediate?

Examples:

• "The vendor has confirmed that they will assist in upgrading the dedicated system for our instrument. This upgrade will be scheduled at a later date, ensuring it is completed before the Windows 10 end-of-life date."
• "The vendor has informed us that they are currently using Windows 10 LTSC (Long-Term Servicing Channel) for extended support. Specifically, they are utilizing Windows 10 Enterprise LTSC 2019, which will receive support until January 9, 20291. They have assured us that a Windows 11 solution will be implemented well before this support period ends."

Does the computer come with installation media in case of an OS rebuild or hardware failure? - Can the computer be rebuilt with provided media if there is a hardware or operating system failure?

• Yes - The vendor has provided media to reinstall the operating system.
• No - The vendor did not provide media.

Are there any other details about the operating system not already covered? - Do you have additional information that was not already covered?

You will only see this section if you indicated that your product was a non-standard computer or that your instrumentation came with a preconfigured, dedicated computer system.

Are there accounts built into the OS installation? - Has the vendor preconfigured user accounts or will the computer power up in setup mode?

• Yes - The vendor has preconfigured accounts on the computer. - You will be asked follow-up questions.
• No - The vendor has not preconfigured accounts on the computer.

What type of accounts are they? - If you answered 'Yes' above, check all that apply or use the 'Other' option if needed.

Can an end-user or IT access and/or modify these accounts? - Are the accounts restricted be modified by only the vendor or can they be modified by anyone?

• Yes - The accounts are modifiable by IT or the end-user.
• No - The accounts are restricted to the vendor's modification only.

Are there any other details about the accounts not already covered? - Is there any other relevant information not already captured by the previous questions?

You will only see this section if you indicated that your product was a non-standard computer or that your instrumentation came with a preconfigured, dedicated computer system.

Can this computer be joined to a managed environment for patch and update management? - Can it be added to a Windows domain or JAMF management?

• Yes - This computer can be joined to a managed environment for patching and updates. It will not affect normal operation.
• No - This computer cannot be joined to a managed environment. It will affect normal operation.

Will the software or services on this computer be impacted by being joined to a managed environment? - Will the software not operate correctly if in a managed environment?

• Yes - The software preconfigured on the computer will not operate correctly.
• No - The software preconfigured on the computer will not be affected and will operate as expected.

Is there anything else regarding managed environments that needs to be noted? - Is there anything that has not yet been covered by previous questions regarding adding this computer to a managed environment?

You will only see this section if you indicated that your product contained hardware.

Who is responsible for service and support during the warranty period? - Who will provide support for the hardware?

• Vendor - The vendor will provide service and support during the warranty period of this hardware.
• Local IT Department - S&T IT will be expected to provide service and support during the warranty period of this hardware.
• Other - There is another arrangement. Please specify.

What does the vendor warranty cover for repairs? - What is covered under the warranty?

Does the vendor expect to have remote access for support? - Will the vendor need to remotely access the hardware for support?

• Yes - The vendor needs to have remote access for support. - You will be asked follow-up questions.
• No - The vendor does not require remote access.

What is the vendor's remote support solution? - How will the vendor remotely access this hardware for support?

You will only see this section if you indicated that your product contained hardware.

Is wired (LAN) or wireless (WLAN) networking required? - Does the hardware need to be connected to the network?

• Wired (LAN) - The hardware needs a wired connection to operate.
• Wireless (WLAN) - The hardware needs a wireless connection to operate.
• No - The hardware does not require a network connection.
• Other - List other connectivity methods required.

Does it require connectivity to the internet or just the local network connection? - Does the hardware need to connect to the Internet at all?

• Internet - The hardware needs connectivity to the Internet
• Local Network - The hardware only needs to be connected to the local network.
• Other - List other connectivity requirements.

Are static IP addresses required? - Does the hardware need a dedicated address rather than a dynamic address?

• Yes - The hardware needs a dedicated IP address that never changes.
• No - The hardware does not need a dedicated IP address.

Is there any other networking related information that has not yet been covered? - Does the hardware have any other networking requirements not already covered by previous questions?