How to Search for Items

To search for items within the spreadsheet, follow these steps:

1. Open the Spreadsheet: Ensure you have view access to the Google Sheet.
2. Use the Search Function:
3. Press Ctrl + F (Windows) or Cmd + F (macOS) to open the search bar.
4. Enter the keyword or phrase you are looking for (e.g., software name, department, access method).
5. Navigate Through Results:
6. Use the arrow keys or the search bar’s navigation buttons to move through the search results.

Spreadsheet Columns Explained

Software

• Format: {Software Name} by {Vendor}
• Description: This column lists the software name followed by the vendor.

Departments

• Description: Indicates which departments are approved to use the software.
  • Campus-wide: Everyone at S&T can use it.
  • All Academic Departments: Only academic departments can use it; it is not for university operations outside of academics (e.g., Service Departments, Administration)

Cost

• Description: Shows the individual license cost or if a quote is required.

Access Methods

• Format: {Operating System} - {Method}
• Description: Shows how the software or service can be accessed
• Possible Operating Systems: Windows, macOS, Linux, Android, iOS
• Possible Methods:
  • Submit a request to IT: IT will need to install the software, provision a license, or get purchasing approval via IT compliance.
  • AppsAnywhere: The software is available in AppsAnywhere. Additional steps may be detailed in the Notes column or on the AppsAnywhere description page.
  • Pre-Installed: The software is installed by default on managed systems with that OS.
  • Pre-Installed on CLCs: Installed by default on managed CLC systems with that OS.
  • Pre-Installed on Instructor Stations: Installed by default on instructor stations in classrooms.
  • Pre-Installed on Non-CLCs: Installed by default on computers not found in a CLC.
  • Web-Based: The software is web-based.
  • Direct Download: Available via direct download, typically for Android or iOS but sometimes for other OS’s as well.

Allowed Usage

• Description: Explains how the software or service can be used in relation to university operations.
• Categories:
  • Academic Research:
    • Students performing non-commercial research to complete coursework.
    • Faculty performing non-commercial research where the results are published.
    • Use by student teams for co-curricular activities, programs, and learning experiences.
  • Partnered Research:
    • When a trade secret of a sponsor is involved.
    • When results are not published but are handed over to the sponsor.
    • When a product or patent is developed for a sponsor.
    • Consultations and collaborations with industry.
  • Operations:
    • Non-research, non-teaching uses related to the function of one’s job to conduct University business or for general access services for students, staff, and/or faculty.
  • Teaching:
    • Teaching and learning activities conducted by the University.

Notes

Description: Contains any relevant information about the software or service.